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ASTD SPEAKER KIT

SPEAKER EMAILS

Acceptance Email with Speaker Contract, 8/30/06 and later

August 30, 2006 

Dear XXX:

Congratulations! We are pleased to inform you that your proposal has been selected for the ASTD TechKnowledge® 2007 Conference & Exposition, to be held Wednesday, Jan. 31 – Friday, Feb. 2, 2007, in Las Vegas, Nevada, USA. Certificate programs and preconference workshops are scheduled for Sunday, Jan. 28 – Tuesday, Jan. 30.

Many more proposals were received than could be accepted by our Program Advisory Committee. It is a compliment that your proposal is among that select number.

You are invited to deliver: 

SESSION ID AND TITLE: XXXX - XXXXXXX

DATE: XX/XX/2007

TIME: XXX to XXX 

DURATION: XXX

FORMAT: XXX 

TRACK: XXX 

Please confirm your acceptance of this invitation to deliver your session at the ASTD TechKnowledge 2007 Conference by signing the Speaker Contract below and emailing it to speakers@astd.org or faxing it to 703.683.6070 by Friday, September 8. If you submitted more than one proposal, you will receive an individual email notification for each proposal.

SPEAKER FORMS AND GUIDELINES

You will soon receive the Speaker Kit containing forms and guidelines for creating your session and session handout. As part of our agreement with you to deliver this session, it is important that you submit the required forms and handout by the deadline to enable ASTD staff to fully support your session. ASTD Store staff will contact you directly to request a list of books you would like to recommend to support your session, including books you have written. ASTD will stock as many of these books as possible in the conference store. 

SESSION DESCRIPTION

ASTD reserves the right to edit your session description and learning objectives for clarity, style consistency, and proper grammar for both the Conference Website and print materials. After the edits have been made, we will contact you via email asking you to (1) review your session description and learning objectives to ensure accuracy and (2) reply with confirmation or any updates or changes. 

Linda David will also contact you by phone or email to discuss your session delivery methods, learning objectives, and handout materials to ensure that the quality and content ASTD is noted for will be offered.

In the meantime, you may view your session details online at any time by following the instructions below. Please note this is a read-only function. If you need to change anything prior to the ASTD editing process, please submit changes in a Word document to us at speakers@astd.org. 

To access your session online:

  1. Go to http://s19.a2zinc.net/clients/astdcfp/tk2007/  Click on “Speaker Login.”
  2. Enter your eCode. Each speaker received a personalized eCode via email upon submission of their proposal. Your personal eCode is XXX. If you forget your eCode, please use the retrieve function on the login page.
  3. Click on “View Sessions” to view a list of your sessions.
  4. Click on the highlighted “Session Title.” This will allow you to view your session, not make any edits.

SPEAKER PROFILE

Please review and update your speaker profile by following steps 1-2 above. Click on “Update Profile” to review your personal details. You may update your information yourself at any time. Please be sure to include a biography for each speaker. This field will be visible to visitors at the TechKnowledge Conference Website along with your session description, title, and organizational affiliation. It is your responsibility to keep your information updated so that we may contact you and that it is accurate for Web and print. Please alert us if you make any changes.

We look forward to this opportunity to work with you in developing a most exciting TechKnowledge Conference!

Best regards,

Linda David

Manager, Conference Programming

Paula Orologas 

Chair, 2007 Program Advisory Committee

 

ASTD TechKnowledge® 2007 Conference & Exposition

Speaker Contract

I, XXX, accept the invitation to speak at the ASTD TechKnowledge® 2007  Conference & Exposition, to be held Wednesday, Jan. 31 – Friday, Feb. 2, 2007, in Las Vegas, Nevada, USA.  

I will deliver:

SESSION ID AND TITLE: XXXX - XXXXXXX

DATE: XX/XX/2007

TIME: XXX to XXX 

DURATION: XXX

FORMAT: XXX 

TRACK: XXX 

I understand that by signing and returning this Speaker Contract, I make a commitment to fulfill the role of speaker by delivering my session as described in the original proposal to the best of my ability at the appointed time and location, and to meet all deadlines required by ASTD. If for any reason I am unable to attend the conference and fulfill my responsibility as a speaker, I agree to notify ASTD immediately and, if possible, secure an appropriate substitute who can deliver the session. ASTD reserves the right to accept or decline the proffered substitute.  

I further understand that by signing and returning this Speaker Contract, I agree to meet all deadlines for submission of forms, handout master, registration information, and other information required by ASTD.

_________________________________

Signature

__________________________________

Date

Please sign Speaker Contract and email to speakers@astd.org or fax to 703.683.6070 by Friday, September 8, 2006. 

 

Speaker Kit Email, 10/2/06

Dear TechKnowledge Speakers—

Congratulations on being accepted to speak at ASTD's 2007 TechKnowledge Conference & Exposition in Las Vegas! I’m here to help you make your session and  handout preparation, and your conference experience the best possible.

By now, you should have received your acceptance email from Linda David and Paula Orologas. If you did not receive it, please let me know.

SPEAKER KIT NOW ON THE WEB

In past years, speaker materials were distributed via email. Now, the Speaker Kit, updates, emails, and other resources and information are on the Web so you have easy access to the speaker information you need when you need it. We will alert you via email and the Speaker Information website whenever new information is posted. You will still receive some information via email.

HOW TO ACCESS THE SPEAKER WEBSITES 

  1. The Speaker Information website address 
  2. At the Speaker Information website, scroll to the bottom of the page to the Speaker Kit area, and click on the link to the Speaker Kit website.

SPEAKER INFORMATION – ON THE WEB

The Speaker Information website is YOUR page. We encourage you to bookmark it and visit it often for important speaker information and updates.

On the Speaker Information website, you will find

  • information on submitting proposals
  • alerts for all new information posted on the Speaker Kit website
  • upcoming due dates and more.

On the Speaker Kit website, you will find

  • speaker forms
  • session and job aid guidelines
  • handout guidelines, samples, and template
  • hotel and travel information
  • general info on conference registration
  • what to do when you arrive at the conference
  • emails, updates, reminders, and more.

SPEAKER INFORMATION – VIA EMAIL

Via email you will receive

  • alerts to important new information on the SK website
  • reminders of upcoming deadlines
  • conference registration information specific to you
  • reminders if you miss a deadline
  • workshop registration updates and other information for pre-conference workshop speakers.

YOUR NEXT STEPS

  • Go to the Speaker Information website.
  • Bookmark this site.
  • Click on the link to the Speaker Kit website.
  • Note deadlines for forms (Nov. 30 & Dec. 15) and handout (Nov. 30).
  • Review guidelines for sessions and handouts before you begin preparing them.
  • Review your speaker profile and update as necessary. Be sure your biography is there.
  • Visit often for updates

The Speaker Kit website is a work in progress with updates and new information posted often. If you see anything that is confusing or missing, a link that doesn’t work, you can’t find something, or you have a suggestion, please let me know (kdols@astd.org).

Again, congratulations on being chosen to speak at TechKnowledge! I look forward to working with you.

See you in Las Vegas!

—Katherine

Session Description & Learning Objectives Review Email, 10/3/06

Dear TechKnowledge Speakers:

You may remember in your acceptance email we noted possible edits to your session description and learning objectives:

ASTD reserves the right to edit your session description and learning objectives for clarity, style consistency, and proper grammar for both the Conference Website and print materials. After the edits have been made, we will contact you via email asking you to (1) review your session description and learning objectives to ensure accuracy and (2) reply with confirmation or any updates or changes. 

Edits have been made to the session descriptions, and we now need you to review your session description to ensure that any edits have not changed the intent of your session.

Based on our review, many of the learning objectives do not meet the learning objective criteria outlined in the Request for Proposals. The learning objectives have not been edited. Please review your learning objectives to determine if they meet the attached criteria. (NOTE: If Linda David has contacted you about your learning objectives, there is no need for you to review them.)

Your session track, duration, format, or target audience may have been moved to a more appropriate category. Please review these to ensure that you prepare your session based on the correct classifications.

ACTION NEEDED:

  • Go to the Speaker Portal and log in (directions are below). If you don’t remember your eCode, please use the retrieve function on that page.
  • Review your session description and learning objectives.
  • Reply to us that (1) session description is fine, and (2) learning objectives meet the attached criteria…
  • OR, if edits or updates are needed to your session description and/or learning objectives, please copy them as they appear on the web, paste them into an email or Word document, indicate the edits (in color so we can easily distinguish them), and email to speakers@astd.org by Tuesday, Oct. 10. Because session text in the Speaker Portal is read only, we will make the changes on the web.
  • Confirm your session track, duration, format, and target audience. 

To access your session online:

  1. Go to the Speaker Portal http://s19.a2zinc.net/clients/astdcfp/tk2007/. Click on “Speaker Login.”
  2. Enter your eCode, which you received upon submission of your proposal and in your acceptance email. If you forget your eCode, please use the retrieve function on the login page.
  3. Click on “View Sessions” to view a list of your sessions.
  4. Click on the highlighted “Session Title.” This will allow you to view your session, but not make any edits.

We look forward to receiving your “okay” or edits by Oct. 10. Please contact us at speakers@astd.org if you have any questions.

Many thanks!

 

 
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